Ref:                       3903

Job:                      Administrator

Location:             Ascot

Salary:                  £25,500 – £27,500

Main Responsibilities:

This is a busy and varied role and requires a strong Administrator to cover a variety of duties. You will be heavily involved in coordinating workloads, running reports, processing site staff timesheets, Health and Safety and other ad hoc duties. You will be confident in typing letters and processing status reports.

Key Skills: 

• Ensuring forms all forms from contractors are actioned
• Provide system training to sub-contractors
• Maintain tracking records for toolbox talks, Site Inspections, Good Order Cards
• Liaise with CRM team as required
• Update rota weekly (Inductions etc)
• Manage meeting diary for project team
• Confirm bookings for onsite meeting rooms
• Attend monthly project meeting and take minutes
• Liaise with Commercial team regarding pre-start meetings, so that new contractor files can be set up
• Collate materials delivery notes and sent to accounts in a timely manner
• Data input of waste collections
• Stock check of supplies, consumables, cleaning products, first aid kit etc.
• Stock check of stationery, paper and toner for plotter and copiers
• Manage site entrance turnstile system and deal with site access card problems
• Management of SharePoint
• Collating information from Project Managers and updating trackers

Key Skills: 

• Confident
• Solid organisation skills
• Good attention to detail and the ability to multi-task
• Must be a car driver and happy to visit different local sites when as and when required

Experience:

• Previous admin experience

Please only apply if you match all of the above criteria.

S4 is acting as an agency for this role.

At registration stage, to confirm your identity, you will be required to bring your passport and proof of address with you. Registration takes approximately 10 – 20 minutes.
If you are emailing your CV to us, please ensure it has your home address, telephone numbers (including your mobile) and your email address on.
Thank you for taking the time to look at one of our vacancies. We look forward to receiving your CV.

Please note that only successful applicants will be contacted. S4 Personnel Ltd is only able to process applications from candidates who are currently resident and eligible to work in the UK.